Success Stories

Charity Sector Document Management Success Story

DCS backscanned their documents and transformed them into structured electronic information. A bespoke solution, data became transferrable to the organisation's own back-end HR and case management apps.


This charity sector client specialises in providing care, welfare and advice to older people and their families in the UK. It also combats social isolation through visits and telephone contact plus campaigns alongside other organisations for changes needed to benefit older people in society. Donations are used to provide comfort, relief and mobility items.

The Challenge

With plans to move to a smaller HQ in London, the chariety a need to digitise and store their documents on an EDMS (electronic document management system). The document management solution would need to address all present document holdings and all future documents.

The Solution

DCS provided a back-scanning service to the client, collecting and scanning around 50 boxfuls of documents per week, using:

For the client to continue digitising documents on arrival, the above technology was installed at their premises. The FileStore EDM storage solution set up during the back-scanning stage was handed over to the client with user training provided.

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Scanning and storage solutions

Data Capture Solutions (DCS) provide a wide range of information management software and service solutions targeted at improving your businesses effectiveness and efficiency, saving you both time and money.

DCS’s solutions make it possible for companies to share content globally across all internal and external systems, applications and departments, while maintaining central control and management.