Digital Mailroom Automation

Enter the 4th Industrial Revolution
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Getting rid of manual processes from your mailroom can help reduce the cost of operations by up to 70% and also help speed up follow on processes such as invoice processing, claims management and order processing.

The key to mailroom efficiency is converting high volume papers into digital documents and automating onward mail processing.


Benefits of using a digital mailroom

Increased Efficiency of Business
  • Mail items auto-categorised.
  • Automated processing, from capture to workflows.
  • Centralises the mailroom across sites.
Reduced Cost of Operations
  • Scans all mailroom items on arrival.
  • Automated-sorting of mail items.
  • Merge all incoming information from paper documents.
Optimise Use of Resources
  • Reduced setup costs.
  • Infrastructure, high volume resources and maintenance shared.
  • Outsourced mailroom services available straight to automation.

Your Gateway to Intelligent Automation

Adopting a digital mailroom with automated workflow rules may seem unneeded at first glance. But a digital mailroom can add value with the following steps.

  1. Automated mailrooms can identify 'priority' items such as order forms, claim forms, invoices. Anything else whose prompt handling are key to the successful running of your organisation.
  2. Software can analyse daily/monthly volumes. 
  3. Workflows send information through the right pipeline.

Digital Mailroom Satisfaction


We have vast experience of providing digital mailroom solutions to some of the largest companies in the world such as Paragon, Equity in Finance, and Natural England. We differentiate ourselves by providing an end-to-end mail management solution...bespoke to your needs! 

Ready for some Expert advice?

Our business consultants are here to help you accelerate and simplify your digital transformation journey.

Learn About our Digital Mailroom Automation Solution

DCS MailManager Digital Mailroom

MailManager is a software that stores an electronic copy of each document in a structured repository along with description of the document. It identifies document type and classifies them (as invoices, letters, order forms or any other preset transaction type). MailManager also allocates the document and/or mail item to one or multiple people's inboxes for further action.

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High Volume Compliance

You may decide to in-house a mailroom solution because of a compliance standard that does not allow documents to leave their premises. We can consult on securing high volumes of mail documents so that your processes remain compliant and future-proof.

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Outsource Your Mailroom Processes

Manually processing high volumes of paper is a costly and inefficient process. Keying in data is the same way. Our outsourced services is fully accredited and trusted by government and Fortune 500s. Focus your resources on peak activity. Outsource to us today!


The UK's leading organisations Trust DCS

Paragon scales its growth with automation. Faster turnarounds abound!

We helped Paragon Group streamline their various departments' document processing procedures. Digital Mailroom enabled the capture and distribution of a multitude of mediums, from hand-written annotations to written correspondences.




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