Document retention: With a digital mailroom system, retention criteria are applied to applicable documents from the moment of arrival. Reports on retention requirements can then be generated as desired and warnings can be triggered as the time for retention-related action approaches.
Secure routing: Lost documents or security leakages expose businesses to non-compliance. With a digital mailroom system, when mail arrives it is digitally scanned/logged and routed for electronic delivery. This can avoid situations such as sensitive paper mail items sitting in people’s intrays when they are absent.
Visibility: Digital mailroom workflows enable you to monitor what is being received from different offices and other sources. In addition, the workflow software allows you to generate early management reports. A manager can also identify bottlenecks in staff workloads which may also negatively affect ability to meet regulatory compliance.