Adding stamps and signatures to electronic and scanned documents
As part of the FileStore document markup capability, departments can apply stamps to clearly indicate document status during workflow processes. Stamps such as “Approved”, “Paid”, “Accepted” can be applied to any document, including invoices, quality control documents, goods received notes or application forms. In FileStore EDM, departments can easily create their own official stamps, as well as digital signatures, and managers can apply permissions to restrict the use of stamps and signatures to authorised personnel, while all usage of stamps and signatures can be audited.
Documents containing sensitive information sometimes have to be made available during a business process. With FileStore EDM, the ability to redact documents simply and easily allows departments to make documents viewable with sensitive information obscured.
As shown in the screenshot, the word “Capture” in the top left corner of the invoice document has been redacted or blacked-out using the redaction tool. Redacted documents can then be viewed with obscured areas in place. By redacting documents containing private personal details, organisations can expedite their own internal business processes, while ensuring against infringement of Data Protection legislation.