BS 10008 Legal Admissibility and Electronic Records
Organisations can take advantage of the legal admissibility of electronic records to reduce their paper handling and storage costs and access a range of further benefits associated with electronically managing records. Without the correct control and audit logs in place, however, the legal admissibility of electronic records and scanned documents may be problematic.
How to ensure the legal admissibility of scanned documents
BS 10008 provides guidance to organisations on how to manage their electronic documents, including planning and implementation of systems and procedures, and ability to demonstrate adherence. A key factor in implementing the standard and ensuring legal admissibility of scanned documents and electronic records is the ability to prove that an electronic document has not been modified, or to provide accurate details of what changes have been made.
DCS solutions for BS 10008 compliance
DCS provides a customised consultancy package to help organisations with BS 10008 compliance. We have also developed the FileStore BS 10008 compliance module, which helps organisations achieve compliance quickly and at a low cost. A key element of the module is the automated audit log of all document creation, editing and access, crucially allowing organisations to show who did what to a document and when.
Used in conjunction with the correct organisational procedures, the FileStore BS10008 module helps maintain electronic document integrity and ensure the legal admissibility of scanned documents and electronic records. In cases of court action, certain documents may need to be included in the legal discovery process. With the FileStore BS 10008 compliance module in place, organisations with electronic records management systems are able to comply with legal discovery requests with speed and confidence.
Legal admissibility of electronic records – examples of applications
The FileStore BS 10008 compliance module has been successfully deployed in safeguarding the legal admissibility of scanned documents and electronic information in the following areas:
- Public records
- Medical records
- Financial records
- Contract documents
- Employee records.
In an age where litigation has become more widespread, this module offers protection to companies and shareholders by improving compliance and helping minimise business risk.