Transforming your paper documents into information assets
At DCS, we provide a document scanning service to help organisations convert high volumes of paper documents to digital format, so they can reduce paper storage costs, store documents securely and locate them quickly. Our heavy investment in Kofax Capture technology, together with the development of our FileStore EDM document management software, enable us to add significant value to your documents, helping you improve response to customers and suppliers, reduce administrative effort and better manage compliance.
Once we have scanned your documents, our data capture and indexing services provide you with consistently indexed content, allowing you to organise documents such as sales orders, employee records, complaint correspondence or goods received notes for instant, accurate retrieval and improved records traceability.
With our data capture and document indexing services, we can index your scanned documents with a wide range of metadata, such as:
- Document type
- Policy number, account number, national insurance number
- Record retention period
- Date of birth, start date, dispatch date
- Blood group
- Name of customer, supplier, employee, patient, enquirer etc.
- Relevant product, service, department, case handler
The result is an electronic scanned document image showing the document in the as-received state, which is now associated with a useful range of searchable index field data.
To add this data, we use a range of methods ranging from manual input to automatic methods such as zonal OCR, bar code recognition or database validation. In addition, we can include a verification stage to verify the integrity of index data such as account or policy numbers.