Contact DCS: +44 (0) 1753 616720
 

Capture and Automation in Industries



Industries We Serve

DCS bring intelligence and automation to the creation, management and distribution of information. Since 1993, we have helped capture content from mail, invoices, drawings, web pages, financial reports and many other forms of electronic information and translate them into actionable business data. 

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DCS has many years experience working within (and outside) Public Sector services. We aim to bring significant ROI from automated document workflow solutions in Accounts, HR, IT, the Post room, and for other specific departmental requirements. Our Kofax-led solutions integrate smoothly with your existing scanning equipment and back-end applications.

Retail and Wholesale

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Instant access to centrally stored paperwork in electronic format boosts response times in resolving customer and supplier queries, whilst enabling up-to-the-minute information sharing across offices and outlets.
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A financial firm using a structured electronic document management system is more profitable than one still relying on paper filing and folders as EDM systems help reduce the overheads of document storage and information sharing. Managing digital documents in a secure central repository improves efficiency and reduces operational costs.
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UK insurance companies can boost operational efficiency, information flow and corporate citizenship by converting to electronic document based workflows and cutting paper consumption.
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DCS offers customised solutions for charities to automate scanning, capture, processing and storage of donation forms, gift aid certificates, invoices and other important documents. 
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Legal electronic document management and retention solutions from DCS ensure law firms meet compliance requirements and reduce costs of document storage. Using automated workflows and state-of-the-art scanning and capture, we have solutions that will help your fee-earners free up their time while improving client relationships.
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Ease the pressure of managing everyday paperwork by switching to healthcare document management system from DCS. 


 

Success Stories

Whether it is through robotic process automation or digital mailrooms, our solutions have helped a multitude of organisations distribute content globally across their internal and external systems, applications, and departments. See how we have helped others maintain control of their financial destiny while streamlining their processes.


Laithwaites (Direct Wines)
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London Borough of Hackney
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Find out how our customers have benefited from our information management solutions.

  • See the pioneering organisations that are embracing automation and document management.
  • Find out new challenges that your industry faces.

  • Learn from others in identifying where you can improve your processes.
  • Discover how DCS solutions operates in the real world.
  • View the results!



Featured Article

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Document Capture + RPA = Complete Automation

90% or more business processes cannot be completed without human touch. RPA offers an opportunity to complete the automation loop without exorbitant spend on IT integration. Here's a use case...
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The Latest Blog Posts on Automation and Document Management



Transform your document management with robotic process automation

by James Howlett | Nov 19, 2018

Are some of the best minds in your organisation spending most of their time managing letters, forms and invoices?

Processing, analysing, extracting, entering and storing – these processes can easily absorb most of our working day, leaving little time for the work that really makes a difference. Instead of adding value, your colleagues are absorbed with repetitive tasks that make little use of their creativity, knowledge or skills.

Robotic process automation (RPA) provides an alternative to manual handling and processing of inbound documents. The question is: why aren’t all organisations using robots to manage more processes?

While the adoption of RPA in both the private and public sector has been slower than expected, the technology is starting to gain momentum.

The Hackett Group’s Vice President of Research, Erik Dorr, believes the adoption of RPA is set to explode: “Finance executives are particularly bullish: They project mainstream adoption of Robotic Process Automation to grow by nearly 13 times, from 3 percent today to 38 percent within two to three years.”

And at the Cabinet Office, they are promoting the use of RPA within central government, because they recognise the immense potential for ramping up efficiency, reducing errors and reassigning colleagues to more meaningful work.

What is RPA?

Robotic process automation is simply another application, or a component of an application, that can be instructed to interact with other applications, just as your colleagues would. RPA applications typically offer an intuitive graphical interface, making it easy for users to monitor progress and observe the robot at work.

RPA is ideal for tasks that involve switching between multiple applications or data sources. The RPA software doesn’t require custom coding or specialist skills to set up.

RPA can automatically carry out routine document management tasks, so your teams can focus on new projects, challenging queries and building your business.

RPA is ideal for:

  • Managing repetitive, labour-intensive tasks
  • Switching data between applications
  • Downloading and updating files
  • Analysing and extracting data
  • Searching databases
  • Validating data and verifying users
  • Monitoring data, users and activity for fraud prevention.

How long does it take to implement RPA?

Because RPA typically relies on a separate software package to manage the underlying tasks, it is relatively quick and simple to implement.

The RPA solution interacts with your existing software via the front-end, just as your colleagues do now. This means there is no custom coding required and no changes to your existing processes and solutions.

Getting started with RPA is primarily a business analysis project, rather than software development. The key task of implementing RPA is in assessing your current businesses processes and evaluating which process is most suited to automation.

Additionally, organisations should define the goals of RPA adoption. Is it simply a case of streamlining a few core tasks and eliminating bottlenecks, or is it part of a strategic shift to a digital-first organisation?

Maintaining your RPA

While robots may be flexible, tireless and adept at managing complexity, they can’t work unsupervised.

Routine changes like new passwords, software updates or file locations can break the connections between the RPA system and the underlying applications or databases. By monitoring the RPA instance, users can quickly rectify any roadblocks and keep the system working.

The rise of the robots

Would your organisation like to explore the advantages of RPA?

At Data Capture Solutions we help companies transform their approach to data management by using technologies such as RPA to reduce workloads, improve accuracy and accelerate processes.

Contact our consultants to find out more.

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