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Capture the Information that Matters

Document Scanning and Storage for Retail and Wholesale

In the wholesale and retail sector, high volumes of paper documents arrive in the mailroom on a daily basis. Sorting and delivering these documents is time-consuming and builds delay and cost into processing. Handling business information in paper format incurs ongoing storage costs, and costs associated with document misfiling and loss can also be significant.

DCS scan-capture document solutions allow wholesale and retail sector businesses to convert paper documents to electronic format in the mailroom for easier handling, instant retrieval and faster processing.

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Examples of Electronically Captured Documents in Retail and Wholesale


  • Customer orders
  •    Purchase orders
  •    VAT receipts
  •    Stock records
  •    Supplier invoices
  •    Goods received notes
  •    Proof of delivery records
  •   Application forms
  •    Reply cards
  •    Multi-part documents
  •    Signed forms and contracts
  •    Employee / personnel records
  •    Customer and business correspondence

Our Solutions for Document Scanning and Storage for Retail and Wholesale


Document scanning allows wholesale and retail sector businesses to start unlocking the cost and efficiency benefits of working electronically. Kofax Capture in your mailroom enables automatic indexing and OCR of documents 

Capturing information arriving in digital formats such as fax, email or voicemail allows instant routing to teams, processes or applications according to your business rules, enabling more straight through processing and faster response times.

Kofax Capture's ability to electronically capturing high document volumes on arrival into allows automated sorting and routing using Kofax KTM's sophisticated classification technology.

Intelligent document recognition allows document sorting by type and automatic routing according to your business rules for faster processing. 

Filestore EDM extracts data such as order and invoice numbers, amounts or customer ID from documents such as forms and invoices.

Combined with easy-to-use validation technology, this allows transactional data to be taken from paper, fax or email documents and delivered straight to back office systems in the required format with no need for manual data entry.

Systems We Integrate With


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Integration - SAP

eCommerce Case Study


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Laithwaites Case Study

With the majority of Laithwaites' annual 800,000 customer orders being received by post, they identified a need to reduce the cost of processing orders and improve turnaround time.
View the Case Study

Like many businesses, you may be looking to digitise and electronically file your company documentation and set up a reliable online resource. Here we briefly examine the high-level considerations for a successful scan-to-archive project.

 >> See the process in our Scan, Archive, Retrieve Guide

Processing supplier invoices is a business process which every organisation has to do. Few companies however realise the true total 'end to end' cost of each transaction.

 >> View the Automated Invoice Processing Brochure

Cheques are here to stay for as long as customers need them, prompting organisations to re-examine the staff time and cost of manually processing cheques and remittance advice notes. But does implementing an automation workflow make a difference to the accounts receivable function?

 >> Read more in our Automated Cheque Processing Brochure

Notcutts were looking for a more efficient way to process invoices from their 2000+ suppliers. DCS beefed up their scanning process and connected that workflow to their approval system.

 >> Read the Notcutts Automated Invoice Processing Case Study



Cost Justifying Document Scanning Whitepaper



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