Contact DCS: +44 (0) 1753 616720
 

Non-Slip Document Standards

Compliance

Fire and rescue, police, ambulance and coastguard services in the UK are subject to regulation in all areas of their activity. Managing compliance effectively can add significantly to operational costs and place high demands on both resources and storage space.

Compliance and records management solutions from DCS are designed to reduce the administrative and cost burden on NHS and emergency services organisations by automating records traceability, monitoring and management.

 

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FileStore EDM: Our Software Solution for Compliance


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Web-based, Friendly User Interface


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Hosted or Installed Document Management System


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Easy Integration with a Wide-Range of Applications




Filestore EDM Software Page


Our electronic document management solution enables easier compliance with Health and Safety regulations, Data Protection, Freedom of Information and sector-specific legislation wherever records need to be maintained, monitored and easily accessible.

ISO 15489 Compliance

FileStore EDM records management solutions are designed to enable easy implementation of frameworks such as the internationally recognised ISO 15489 best practice standard. FileStore allows organisations to build effective records management around file plans with the provision of means for accurate classification. Automated tracking and monitoring of records from declaration through to disposition significantly reduces administrative effort and allows records managers to review retention schedules and plan workloads accordingly.

We support our records management solutions with tailored consultancy packages delivered by CDIA+ accredited consultants. Our consultants can review existing records policies, carry out gap analysis with reference to the ISO 15489 standard, and deliver independent external audit services. 


Legal Admissability of Electronic Documents


FileStore EDM compliance software helps ensure the legal admissibility of electronic records and scanned documents to the BS BIP 0008 standard. With the inclusion of automated audit trail logging, organisations are able to demonstrate who did what and when to all electronic records held in the FileStore system.

Freedom of Information Compliance


With FileStore EDM, emergency services organisations can electronically store thousands of public and employee records with high levels of auditable user access control. Automated records retention monitoring helps departments ensure records are held no longer than prescribed time frames. Efficient document storage in FileStore means departments can respond to subject access requests quickly and with minimal effort, while automated tracking of requests is supported by reminder and escalation rules to help ensure response deadlines are maintained.

Data Protection compliance


With FileStore EDM, emergency services organisations can electronically store thousands of public and employee records with high levels of auditable user access control. Automated records retention monitoring helps departments ensure records are held no longer than prescribed time frames. Efficient document storage in FileStore means departments can respond to subject access requests quickly and with minimal effort, while automated tracking of requests is supported by reminder and escalation rules to help ensure response deadlines are maintained.

Systems We Integrate With


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NHS Case Study


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NHS Shared Business Services Case Study

NHS Shared Business Services is a joint venture between the Department of Health and Steria. It provides back office and business support services to more than 40% of the NHS.
View the Case Study

This white paper addresses the principles of today’s document management systems and the current market trends. It also covers the ways in which businesses can actually quantify the return on investment (ROI) of implementing an electronic system or the scanning of their documents onto CDs. Every business is different.

 >> Read the white paper

The space savings and convenience afforded by converting paper patient records (and other documentation) to electronic files are bringing huge benefits and increasing efficiency to everyday working practice in healthcare.

 >> Explore the Patient Records Management Brochure



Data Capture Solutions Public Sector Brochure



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