Contact DCS: +44 (0) 1753 616720
 

Capturing the Information that Matters

Document Scanning

Central and local government offices can use DCS document scanning services for secure, rapid and cost-effective high volume scanning of mail, business process and archived documents. Major benefits include opportunities to significantly reduce paper storage space requirements, eliminate the risk of document loss and damage, and all the benefits of working with documents in digitised format.

Traditionally, the tendency has been for government offices to convert paper documents to electronic format on a centralised, scan-to-archive basis. With affordable front and quality front end scan to process systems from DCS various functions within a government organisation realise benefits such as faster processing of documents, easier tracking and greater shared access.

The DCS centre is one of the largest scanning service centres in Europe and is equipped with a range of state-of-the-art scanning equipment together with industry leading Kofax Capture technology.

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DCS's Public Sector Scanning Expertise


Scanning services provided to the government sector include scanning of case file documents and HR records for the London Probation Trust; and back-file and mailroom scanning for the London Borough of Hackney who have achieved ongoing savings in the region of £200,000 per annum.


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High Security


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Government Microfiche and Microfilm


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Book and Archive Scanning


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Drawings and Plans Scanning


  • The highly automated nature of our scanning services means manual intervention is minimised to further safeguard the confidentiality of sensitive documents. All scanned documents are uploaded straight onto our secure cloud server allowing government office managers to tightly control access by distributed workforces.
  • DCS are approved by the Foreign and Commonwealth Office, MOD, Home Office and National Archives to scan microfilm information. We have the facilities to produce over 300,000 images per day from 16 or 35mm roll film, Fiche or aperture cards. DCS convert these film media into a standard digital format for instant desktop access.
  • We have completed many book scanning projects for major companies and government departments, including lab notebooks, deed documents, treaties (for the Foreign and Commonwealth Office) and war records (for the Imperial War Museum).
  • Central government departments and local authorities can have drawings and plans converted to digital format for easy access and sharing. DCS can scan drawings from paper, Mylar or aperture cards into TIF or even CAD vector format.


Our Document Scanning Solutions

DCS provides Kofax Capture Technology to capture information from documents arriving by channels such as post, fax, email and web forms into a single platform. This helps reduce inefficiencies of separate handling, sorting, distribution and storage of documents. 

Scanning and capturing high volumes of incoming documents can incur bottlenecks when it comes to sorting and routing. Kofax KTM software can be “trained” to recognise a wide range of document types, allowing them to be automatically routed or processed according to pre-defined rules.

DCS solutions use best in class capture and extraction technology – Kofax KTM to automate extraction of data from scanned documents and also provide easy validation procedures. This eliminates the need for manual data entry and improves the accuracy of information directly fed back into backend systems.

The DCS centre is one of the largest scanning service centres in Europe and is equipped with a range of state-of-the-art scanning equipment together with industry leading Kofax Capture technology.

This combination offers high rates of throughput with excellent reproduction and high performance post-scan processing and data extraction. Using dedicated PO Box addresses, we receive paper documents for a range of clients on a daily basis and process millions of pages per annum.

Systems We Integrate With

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Civica
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Integration - Sharepoint
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Featured Public Sector Case Study

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HM Prison Service Case Study

Whilst all their documents are now stored electronically, back in 1995 this was not the case. DCS were appointed to complete the scanning of the Property Services Group's collection of documents and drawings.
View the Case Study

Like many organisations, you may be looking to digitise and electronically file your company documentation and set up a reliable online resource. Here we briefly examine the high-level considerations for a successful scan-to-archive project.

>> Read the Scan, Archive and Retrieve Guide

 

Irwell Valley Housing Association needed an OCR Scanning solution that could fulfil requirements of several departments. Their initial focus was to enable the Finance Department to sort and process some 30,000 invoices through their purchase-to-pay system.

 >> Read the Irwell Valley Case Study

The concept of eGovernment expressed the content that as technology rendered traditional filing systems archaic there needed to be a firm rationalisation of information held in paper format. Prior planning before embarking on an electronic switchover ensures that the authority gets maximum value and return on a significant investment on public funds.

DCS brought a wealth of experience gained through similar public sector projects. By using DCS, Brent could be sure that the results would be fully aligned with acknowledged best practice.

 >> Read more about DCS's work with the London Borough of Brent



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