Real Estate and Property Document Management
By storing all records in electronic format, our records management and compliance solutions make it easier to maintain property records while reducing cost.
Our real estate and property solutions are built around securely stored, traceable and easily retrievable converted documents. Experience a significant reduction in paper storage, while managing high volumes and time-sensitive retention requirements.
Benefits of our Real Estate and Property Management Solutions
- Contains workflow management apps to streamline communications.
- Plans and document distribution to dispersed teams online.
- Includes processing solutions for tenant and finance functions.
- Records kept in HMRC and BIP0008 legal admissible standard.
- Built-in retention criteria placed as reliable metadata.
- Audit modules and user amendment tracking.
- Software with bespoke integration for lower IT costs.
- Automation tailored to your organisation's needs.
- Converted data feeds into your own backend systems.
A Variety of Property Documents Ready to be Captured and Automated
We help you unleash your processing potential with capturing and automating information collection throughout multiple areas of your business.
What you can process:
- Signed contracts, agreements and leases
- CDM and HSE documentation, accident reports
- Insurance policies and licences
- Tenancy records
- Drawings and plans
- Supplier invoices, expenses and bank statements
- And more!
Enhancing Teamwork in the Property and Real Estate Sector
Companies can organise case files by project, client, property or other criteria. Teams working on a “case” can then add digitised versions of items such as correspondence, deeds, agreements.
If you are part of the construction side, you can also organise files such as snagging lists and fixtures and fittings schedules, as well as CAD drawings, photographic material or video footage. This flexibility allows managers to quickly review case history and progress depending on the function.
Learn About our Software for Real Estate Document Management
From invoices to tenancy agreements to construction plans; Kofax Capture scans and grabs data from a variety of print mediums. An added transformation module can have the information form-ready for spreadsheets, image distribution or for use in analytics and workflow apps.
Property and real estate firms can dramatically improve information retrieval through the entire business. Our taxonomy-driven storage system allows you to efficiently organise documents to reflect the way your company operates. Allows users to locate information quickly.
MailManager can collect real estate correspondences in its own central database or be integrated into yours. It then allocates the correspondences and forms to the various branches, managers and business teams with no physical delays.
FileStore BPM allows managers in property businesses to gain an accurate picture of the health of their processes. With dashboards, managers can access granular KPI and SLA data in real time, monitor team workloads and productivity, and identify potential bottlenecks.
Outsource Your Document Processing
Manually processing high volumes of paper is a costly and inefficient process. Keying in data is the same way. Our outsourced services is fully accredited and trusted by government and Fortune 500s. Focus your resources on peak activity. Outsource to us today!