SaaS Document Management for Oil and Gas Companies

A reliable document management system can help oil and gas companies improve operational productivity and team collaboration with easier access to information. To avoid adding to the extensive IT infrastructures typically found in this sector, DCS offer companies a number of different ways to access our award-winning FileStore document management technology.

SaaS document management implementation

Oil and gas companies can access on-demand document management with our hosted, Software as a Service option. SaaS document management allows rapid, multi-site deployment without the need for on-site installation. With this option there is no need for significant upfront capital outlay, as charging is based on a flexible, pay-per-click model which can be scaled up or down in accordance with demand.

The SaaS document management solution enables oil and gas companies to centrally store operational and administrative documentation in a secure online environment. Teams in different offices, field engineers and contractors can then gain authorised access using standard browser software from anywhere with an internet connection. Cloud-based document storage has the extra benefit of helping companies meet the requirements of business continuity and disaster recovery plans.

Scanning services and business process outsourcing

DCS can also enable oil and gas companies to access document management technology on an outsourced basis. Our UK service centre enables companies to achieve economies of scale through shared use of the latest document scanning, processing and storage technology on a pay-on-demand basis. Our service centre has full ISO 9001 and 27001 accreditation and annually processes millions of documents for a range of clients including ExxonMobil.

For oil and gas companies our document scanning services can include digitising complete paper archives, drilling logs, contracts, supplier invoices, employee records or product, service, plant and compliance documentation. DCS scanning services can also capture CAD drawings and large format plans, as well as documents held on microfilm or microfiche.

Oil and gas companies can also use DCS as a hub for centralised receiving, digitising and routing of business mail. We can receive, scan and deliver mail in digital format to tight SLA’s, ensuring rapid and accurate receipt by your departments regardless of location. For our client ExxonMobil, we act as a hub to receive paper and electronic invoices from all European suppliers which we scan and upload for access by ExxonMobil offices worldwide.

Document management systems installed on-site

In addition to SaaS document management, DCS offer oil and gas companies comprehensive support with on-site installed document management systems based on the capex charging model. Our solutions can be scaled easily from single department to enterprise level, and our consultants offer extensive expertise in helping meet systems integration, business process and compliance requirements.

Summary of different charging options for document management software implementation

  •    Per document
  •    Per transaction
  •    Per user
  •    Traditional capital purchase
  •    Lease agreement

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