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Turning Donations into Funds in One Process

Donation Forms Processing Software

DCS offers customised solutions for charities to automate scanning, capture, processing and storage of donation forms. Donation forms processing software enables organisations to convert donation forms to funds quickly.

The Benefits of a Donation Forms Processing Solution


Software that Learns


Faster Funds Processing


Alleviate Pressure on Fundraising Teams

  • The solutions we put in are specially configured to learn common documents used by charities by layout such as: direct debit forms, cash collection forms, collection box registrations, gift aid declarations, donor change of address forms, volunteer application forms, and accounting related documents.
  • Our system can automatically update your accounting system with account number, sort code, donation amount and donation details captured from a donation cheque.
  • With accurate, reliable information available for each donor you can improve your fundraising efforts and make them more focused.

Software for Donation Forms Processing

Eliminate manual processing of documents and focus on providing improved supporter services. Send us a sample of your document and tell us the number you receive each month to get a free quote. See below for the software and services we offer. 

DCS uses industry leading Kofax Capture and extraction technology to extract key information from donation forms.

The accuracy of the information captured is as high as 98% irrespective of the fact that the forms might be hand-filled.

Key information that can be extracted and made available to your accounts team include:

  • donor name
  • address
  • donation amount
  • account number
  • direct debit details.
  • and other header and line items

You can share this information with the bank along with the scanned images of the documents to get funds into your accounts without any delays.

With Filestore EDM you can totally eliminate the cost of physical storage by maintaining electronic copies of documents at a fraction of the cost.   

 Filestore EDM manages donation forms and other documents with the following features:

  • Form categorisation into donation types. 
  • Checks completion of forms to ensure valid claims. 
  • Database lookup for missing data in forms with prompts and alerts.  
  • Associated images will have credit card numbers automatically blocked out for total PCI compliance.
  • Full audit trails   

Electronic copies of forms are also stored in the donation forms software. Once the data capture is complete it is exported to your database making it instantly available in-house or remotely via a secure login.

FileStore BPM helps you review your current donation form processes identifying ways they can be improved including removing or reducing bottlenecks. 

FileStore BPM integrates easily with your other systems and has a low cost of deployment. 

  • Notify an appointed person in accounts to bank the cheque.
  • Automatically send and record a confirmation letter in response to a donation received.
  • Any cancellations or amendment of donations can be automatically recorded against a donor in the donor database.
  • Re-route exceptions to human employees for escalation.

You can to create and test new processes and workflows via simulations thus providing a complete solution, or .

Our Outsourced Donation Forms Processing Service


Some of our clients have opted for our complete Banking and Thanking service where we collect all their documents/donation forms on their behalf and process the payments for them.

They receive funds into their banks as quickly as one day from the receipt of the donation form. DCS partners with Neopost, leading provider of outgoing mailroom solutions, to send out Thanks You letters to all the supporters as a response. 

Systems We Integrate With

Integration - Sharepoint
Integration - Salesforce

Featured Case Study


Charity Sector Case Study

This client specialises in providing care, welfare and advice to older people and their families in the UK. It also combats social isolation by visits and telephone contact as well as campaigning alongside other organisations for changes needed to benefit older people in society.
View the Case Study

Very few businesses activities match forms processing in the amount of wasted hours spent in processing vast amounts of paper. It doesn't have to be this way!

 >> Read the details on forms capture and processing

In order to guarantee that your Gift Aid repayment claims are met without delay, the best policy is to ensure that Gift Aid Declarations sent in to you by donors are captured, validated and stored electronically and made available for quick access.

 >> Learn more in our Gift Aid Declarations Brochure

A digital mailroom is a set of operational services that exploit the latest document capture and IT technologies to meet the operational needs of organisations whose business depends on processing paper and electronic information.

 >> Learn more in our Digital Mailroom Brochure

Data Capture Solutions Charity Sector Brochure

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