Records classification – structure and metadata
Filestore EDM provides a sophisticated folder structure within which to manage business records. Rules relating to access restrictions or retention periods can be applied to folders, so that all contained records inherit those rules. At both folder and document level, organisations can also apply indexing criteria or metadata specific to the types of record they need to manage – something not possible with paper records.
Once an organisation’s file plan, declaration and retention requirements have been translated into FileStore, much of the records management process then becomes systematic. Prior to this, DCS can help businesses fully assess their records management needs and then build these into a tailored FileStore records management solution.
Benefits of Filestore EDM records management include:
- Staff can respond quickly to audit requests because Filestore enables rapid and easy retrieval of record documents.
- Storing records electronically in Filestore is secure and auditable and helps eliminate the risks of paper records misfiling, damage or loss.
- Electronic records management permits greater levels of automation, which in turn, can significantly reduce administrative effort.