Contact DCS: +44 (0) 1753 616720
 

Secure Document Scanning

Teams within your organisation will quickly be able to view documents digitally

Document Scanning

A secure, low-cost document scanning service from DCS

Whether your organisation needs to reduce paper storage costs or improve document handling productivity, Data Capture Solutions (DCS) offer a fast, accurate document scanning service at secure, UK-based facilities that takes care of all the elements that are necessary for a successful scanning project.

With our document scanning service, teams within your organisation will quickly be able to view documents digitally on-screen without having to leave their desks. Paper documents and records scanned at our facilities are readily text-searchable and can be indexed against a range of criteria, making them easy to retrieve and manage.

Secure document scanning facilities

Your organisation can be secure in the knowledge that the DCS document scanning service is carried out at facilities which have received full ISO 27001 accreditation. We offer full Data Protection compliance and are ICO registered. For over 10 years we have handled sensitive information and documents for a number of UK central government departments who value the fact that scanned material is stored in proven UK-based data storage facilities of “safe harbour”.

Capture incoming business information from any source with Kofax Capture

Secure low-cost document storage in the cloud

As part of the document scanning service, DCS can store your documents in our secure cloud-based FileStore EDM repository. Teams can then view and retrieve documents from any location using standard browser software, while managers can carefully control and audit document access. Our hosted FileStore EDM facility automatically generates an audit trail log for each document, enables version control with check-in/check-out functions, and allows your teams to easily share, annotate and redact documents.

The latest Kofax document scanning software

With the DCS document scanning service, organisations benefit from industry-leading Kofax document scanning software, enabling high-volume batch scanning of multi-page documents and forms. Kofax Capture software includes patented VRS technology which automates document image correction to significantly improve productivity and achieve excellent results in OCR and data extraction operations.

Case Study: Securitas save office space by converting legacy employee files to digital records.

Digitising your paper archives with backfile scanning

With a daily document scanning capacity of 500,000 pages, our annual throughput is measured in many millions of pages. For clients such as the London Probation Trust, various local authorities and HR departments, DCS have provided rapid backfile scanning of paper record archives. Backfile scanning allows organisations to store documents securely as indexed and text-searchable digital images and is an ideal solution for improving document traceability and records management.

DCS helps a leading UK bank reduce HR paperwork burden by converting paper to electronic files, ahead of a premises move.

We scan just about any document

  • Sales orders, purchase orders and invoices.
  • Reply cards, surveys and questionnaires.
  • Application and registration forms, insurance claim forms.
  • Deeds and conveyancing documentation.
  • Time sheets, CV’s and employee records.
  • Cheques, tickets and receipts.
  • Proof of delivery documents, bills of lading, goods received notes.
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+44 (0) 1753 616720
info@dcs.co.uk

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