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Outsourced Mailroom

You can make cost and efficiency savings by selecting and processing priority documents first.

How do DCS mailroom services work?

By setting up dedicated PO Box addresses or a Hays DX service, we arrange to receive your mail at our ISO 27001 accredited UK-based facilities. We can use this system to collect mail centrally for all your business locations or individual business processes, such as invoice processing, form processing, claim handling, marketing campaigns, recruitment drives etc.

Using Kofax Capture and KTM technology, we then scan your incoming mail and route the digitised documents directly to the appropriate team, workflow or business process. Many clients also use our hosted FileStore EDM repository, which provides secure online storage of mail documents and enables viewing and retrieval by your teams from any web-enabled terminal running standard browser software.

What does the service bring?

  • Reduction of paper storage costs.
  • Elimination of delays in receiving important mail items.
  • Elimination of lost or misdirected mail.
  • Time savings with instant on-screen retrieval of electronic documents.
  • Compliance with a fully visible and auditable electronic process.
  • Management reporting on incoming document volumes and other metrics.
  • Business process automation with document routing and tracking through workflows.

ExxonMobil outsource European invoice receipt to DCS for instant access via the web

Savills reduces processing costs with an Outsourced Invoice Processing and secure storage solution

Outsourced Mailroom

" DCS process hundreds of thousands of mail items every year from all of our European suppliers. DCS receive, scan and extract the business content from this mail and then upload the information onto the global FileStore platform which our staff can access 24/7 from any of our offices worldwide for ongoing processing."

- Karl Edwards, Financial Operations Manager, ExxonMobil

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+44 (0) 1753 616720
info@dcs.co.uk

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