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Fleet Support Group Sees Benefits of Automating Invoice Management
Fleet Support Group is one of the largest independent vehicle management companies in the UK and receives about 120,000 supplier invoices per annum. The time spent in processing paper invoices was inordinately long and they decided to investigate ways to speed this up.
Based on experience and proven ability to provide a complete invoice automation solution - DCS was chosen to install an on-premise solution for scanning, capturing, indexing and automatic classification of all incoming invoices and credit notes.
The invoice management solution integrates with the existing ERP system and Microsoft’s SharePoint enabling straight through processing of matched invoices and automated routing of exceptions to the right business approvers.
Fleet Support Group has been able to reduce the manual effort spent in processing invoices by 9 hours per day resulting in significant savings in overheads. In addition, their accounts payable process is now more streamlined and efficient and the number of queries from suppliers has reduced by 50%.
Fleet Support Group aims to achieve a paperless office and in line with that the scope of the project has been expanded to capture other types of documents such as MOTs and service documents as well.
Find out more about DCS distributed capture
For more information on DCS business process automation solutions and outsource services call DCS on 01753 616720. You can also complete our contact form for a fast tailored response.
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Control everything from requisition, approvals, matching and automated supplier invoice processing
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Document Control and Compliance
Best practices guide for electronic data storage and implementing document management solutions
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Transport, copying and filing costs are all greatly
reduced.
Reduces many admin based document processing costs by 50%.
Allows workload to be spread across offices or even
offshore partners as documents are available anywhere. Without digitising paper
documents this could not happen.
Audit trails are automatically kept giving better
business compliance.
Previously untraceable and unmanageable paper based
processes can be automated with greatly improved visibility.
Improves security of information compared to old
fashioned paper filing and processing methods.
The Kofax information capture platform is the only one
with the breadth to cover paper, fax, MFD, email, e-documents and SMS/Telecom
methods all in one integrated solution.
Manual filing processes are eliminated.
Mailroom distribution is made faster with reduced errors and losses.
Find out more about DCS solutions and services
For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.
