Electronic Document Management

Is your organisation suffering due to an out dated document management systems?

Traditional paper document systems limit your ability to share information quickly across departments and locations plus documents are at a high risk of being lost or damaged. Both these factors alone mean that your organisation could be losing out.

The solution: FileStore Electronic Document Management

Award Winning Document Management

Our award winning electronic document management solution FileStore EDM provides an expandable, flexible and easy to use system for all your business documentation.

FileStore EDM gives you better control over your information providing secure accessible storage allowing documents to be easily and securely accessed across departments and from multiple locations.

FileStore EDM also reduces staff overheads, IT costs and document lifecycle costs while reducing your business risk protecting your business information while providing significant savings.

FileStore Modules

FileStore's wide array of modules allow you to tailor your document management to your specific requirements.

You can start small and then quickly scale the system to create your prefect enterprise solution for both today and tomorrow's document management needs.

Change Control	Allows detailed control of revisions to documents, tracking of versions and issue history.
Full Text Search	Allows detailed full text searches of all your FileStore data including scanned documents, emails, PDFs and other electronic files.
Desktop Scanning	Enables low volume scanning to be managed anywhere within or outside your company network.
MS Office Integration	Allows easy integration with MS Office applications to save or open documents directly into FileStore.
Records Management	Records added to FileStore automatically have additional metadata, which holds information necessary for compliance with the ISO15489 standard for records management.
Bulk Scanning	Using custom Kofax release script we tightly integrates Kofax Capture with FileStore allowing bulk document capture processes to be streamlined and optimised.
Report Storage	Allows you to transform legacy print files into industry standard PDF documents, which can then be compressed and archived FileStore.
Server Synchronisation	Allows data to be accessed on a local network from a central cache helping maintain data continuity and security, while reducing risk.
Digital Signatures	Allows documents of any sort to be digitally signed using internationally industry standard certificate services such as EnTrust.
Application Linking	Allows other line of business applications like SAP, Oracle or Sage to be 'EDM Enabled'.
SAP Link	Closes the gap between incoming data and your ERP system, freeing up your workforce from manual keying and checking tasks.
BS BIP0008 Compliance	When used with correct company policy can enable quick, easy and low cost compliance with BS BIP0008.
Active Compliance	Runs automated checks on your business data highlighting potential compliance infringements and directly alerting your Compliance Officers.
Legal Discovery	Helps you extract and group requested disclosure information quickly and efficiently saving you time and money while reducing your compliance risk.

FileStore EDM compliance modules also integrate with Microsoft SharePoint to allow much better compliance and audit information to be maintained than would otherwise be possible with the standard product.

More about FileStore EDM

FileStore EDM works completely within a web browser making your documents instantly available from any internet or intranet connected client PC.

FileStore EDM eliminates unstructured electronic file and paper document stores by automatically structuring information in an easy to access database which uses Microsoft's latest .Net technology and robust SQL server at its core.

Information can be as structured or unstructured as you like and unique powerful full text search tools enable users to easily access anything right down to a specific keyword within the content of a MS Office document, paper document or even email attachment.

Documents can be added to Filestore by scanning, saving direct from within MS Office, automatic integration with email servers or even from MFD copier devices at any site. This leads to a very fast adoption of the system and a fast "payback" period.

5 benefits of EDM

• eliminate paper document storage and associated costs
• quick and easy access to documents from multiple locations
• improved legal compliance and risk management
• secure document storage and audit trails
• improved staff productivity and business efficiency

 

Compare SharePoint and Filestore EDM document management solutions

Find out more about FileStore EDM

For more information about FileStore document management please call us on 01753 616720 or complete our contact form for a fast, tailored response.