Mailroom Solutions

DCS's mailroom automation solutions allow you to capture, route and process important information as soon as it enters your business by merging multiple channels into a single traceable information handling process.

Data Capture Solutions - Document Management Software, Services and Solutions

P2P and Credit Control Automation

Refine your purchase to pay (P2P) and credit control processes with solutions which automate the entire process from procurement to final payment, reducing processing time and improving cashflow.

Human Resources Solutions

DCS's solutions for HR departments focus around improving the management and compliance problems of your employee files and records.

Document Management Solutions

Businesses view and process thousands of documents every day and storing and managing these documents can be time consuming and costly.

Records Management Solutions

DCS's records management solutions allow companies to implement a full lifecycle management of their key business records.

DCS Quality Control

When handling any business information its vital that industry standards are adhered to and maintained to protect the security, quality and legal integrity of the data in question.

DCS are compliant with both international and UK related standards and have regular internal and independant audits to ensure our solutions and services are as effective and efficient as possible both today and tomorrow.

ISO 9000 and ISO 9001

DCS have been ISO9000 accredited since 1997 under certificate GB2072 and we are currently accredited to the latest ISO9001:2008 standard.

ISO 9000 is a family of standards for quality management systems. ISO 9000 is maintained by ISO, the International Organisation for Standardisation.

Some of the requirements in ISO 9001 include:

set of procedures that cover all key processes in the business
monitoring processes to ensure they are effective
keeping adequate records
checking output for defects, with appropriate and corrective action in place when required
regularly reviews of individual processes and the quality system itself for effectiveness
facilitating continual improvement

Since our first external quality audit was conducted in 1997, DCS have not received any non-conformance notes, which we are extremely proud of.

Internal audits

DCS operate monthly internal audits on various areas of our procedures and hold QA meetings to discuss any issues and to find positive solutions as and when required.

We are also externally audited on an annual basis by independent consultants. These audits review how we comply with our documented procedures together with any 'non-conformances'.

Legal admissibility of scanned documents

In addition to our ISO9001 accreditation DCS also comply with the British Standard document BS DISC PD0008, which relates to 'the legal admissibility of scanned documents'.

BS DISC PD0008 lays down a set of stringent procedures, which if adopted, will ensure that any document scanned and managed under it will have a strong legal validity if required for presentation in a Court of Law.

Legal admissibility is especially important where legal, contractual or HM Customs/Inland Revenue documents are concerned.

Find out more about DCS qualty standards

For more information about DCS quality control and compliance please call us on 01753 616720 or complete our contact form for a fast, tailored response.

DCS provide business process solutions for:

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Kofax Capture
We recommend the leading product, Kofax Capture to take the usable data from all types of documents and communications and add these to your document management system.

FileStore EDM
This electronic document management system helps store, archive and retrieve documents very quickly and can be accessed with a secure connection from any device with Internet access.

FileStore BPM
This business process automation system helps you save money through workflow automation and streamlining back office processes.

Document management
An online document management systems helps centrally manage all company documents and provides secure shared access for regional or international offices.

Invoice management
Our invoice processing solutions enable you to manage large volume of invoices and payments online in an efficient manner.

sales processing Sales order processing
Business process systems help speed up your order processing function, track orders and provide a more responsive customer service.

business automation Business Process Automation
We can help setup systems to monitored workflows and then provide easy integration into ERP, CRM and other business systems such as accountancy software.

Case management
Document management systems help with case management, providing efficiency and compliance especially in legal, finance and healthcare industries.

Governance, risk management and compliance
All our document management and business process automation solution include compliance modules. This saves your business the burden of dealing with this legislation yourself.

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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