Healthcare Document Capture

Medical records scanning and healthcare document imaging

Eliminating paper from processes and reducing paper storage requirements can help NHS departments save costs and improve efficiency. Converting patient medical records, surveys, contracts, admission forms and other documents to electronic format, reduces the need for costly paper storage and improves the efficiency of case management and business process workflows.

DCS document capture solutions can help healthcare organisations eliminate paper by electronically capturing patient medical records, referral documents, test results, X-rays and other medical documents, as well as documents such as invoices, complaint correspondence or employee records involved in general administrative processes.

Once in electronic format, your teams can retrieve documents quickly and view them on-screen from any web-enabled terminal. The capture process also allows you to convert paper medical records, reports and other documents into an electronic, text-searchable format, allowing staff to search thousands of records in seconds using specific keywords.

Capturing patient medical records from multiple channels

In the interests of speed and convenience, departments and service providers in healthcare receive information relating to patient medical records by any number of channels including fax, email and email attachments or multifunctional devices (MFD’s). To coordinate this information and improve compliance, DCS enable healthcare providers to capture documents arriving by these channels on the same platform used to capture paper documents. The result is that documents arriving by post, fax, email or MFD are captured, indexed and stored in the same system in the same document image format.

Driving process efficiency from the mailroom

Electronically capturing patient medical records, invoices or complaint correspondence in a centralised mailroom, allows faster entry into respective workflows. DCS provide technology to help automate mailroom processes to improve efficiency and reduce overheads.

Document classification

Manually sorting incoming mail is a time-consuming and labour-intensive process and can result in important information being misdirected or lost. With a DCS automated mailroom solution, staff scans mail items without the need for manual sorting. Instead, document recognition technology sorts and classifies documents automatically enabling accurate delivery according to your business rules in minutes rather than hours or days.

Data extraction

As part of a mailroom solution, DCS can provide technology which automatically extracts information from paper documents. High volumes of documents such as forms or invoices can be quickly processed by extracting and validating key data, which can then be delivered straight to back office ERP or CRM systems without the need for manual data entry.

Talk to one of our business consultants about how document capture and management solutions can speed up document processing. Call us on 01753 616720 or send an email to info@dcs.co.uk for more information.