Document Scanning Services for the Public Sector
Central and local government offices can use DCS document scanning services for secure, rapid and cost-effective high volume scanning of mail, business process and archived documents. Major benefits include opportunities to significantly reduce paper storage space requirements, eliminate the risk of document loss and damage, and all the benefits of working with documents in digitised format.
High security scanning services from DCS
DCS have been supplying scanning services to central government departments for over 10 years, and our UK service centre has full accreditation to the ISO 27001 standard for information security. We are also registered with the Information Commissioner’s Office (ICO) and comply with the latest EU legislation on processing of information. The highly automated nature of our scanning services means manual intervention is minimised to further safeguard the confidentiality of sensitive documents. All scanned documents are uploaded straight onto our secure cloud server allowing government office managers to tightly control access by distributed workforces.
The DCS centre is one of the largest scanning service centres in Europe and is equipped with a range of state-of-the-art scanning equipment together with industry leading Kofax Capture technology. This combination offers high rates of throughput with excellent reproduction and high performance post-scan processing and data extraction. Using dedicated PO Box addresses, we receive paper documents for a range of clients on a daily basis and process millions of pages per annum.
Examples of scanning services provided to the government sector include scanning of case file documents and HR records for the London Probation Trust; and back-file and mailroom scanning for the London Borough of Hackney who have achieved ongoing savings in the region of £200,000 per annum.
Government microfiche and microfilm scanning services
DCS are approved by the Foreign and Commonwealth Office, MOD, Home Office and National Archives to scan microfilm information. We have the facilities to produce over 300,000 images per day from 16 or 35mm roll film, Fiche or aperture cards. DCS convert these film media into a standard digital format for instant desktop access
Book scanning services
Government departments managing large amounts of information in bound, book format can use the DCS book scanning service to ensure its preservation, while making it more easily accessible. We have completed many book scanning projects for major companies and government departments, including lab notebooks, deed documents, treaties (for the Foreign and Commonwealth Office) and war records (for the Imperial War Museum).
Scanning government drawings and plans
Central government departments and local authorities can have drawings and plans converted to digital format for easy access and sharing. DCS can scan drawings from paper, Mylar or aperture cards into TIF or even CAD vector format.