Document and Records Management Solutions for Central and Local Government

Government organisations are uniquely positioned to foster and promote the benefits of electronic document and records management. By positioning themselves at the forefront of electronic document practice, government offices can set the standard for leaner, more cost-efficient ways of working and reduced environmental impact.

Data Capture Solutions (DCS) has worked with a number of large local and central government bodies and helped them develop effective strategies for implementing electronic document management. DCS provides end to end document management solutions starting from rapid back file scanning of paper for document archives, electronic storage of records and automatic sharing of digital records in the business workflow. DCS has also helped many of its public clients multiply the benefits of a digital document and records management by helping them set up a shared mailroom or records management function for distributed departments or offices.

Driving government processes with document management technology

Document management technology allows government departments to capture information from paper, fax, email and other channels, manage and share information on a single, scalable platform and implement automated workflows to reduce costs and improve efficiency.

How it works

• FileStore EDM – Centrally stored electronic files classified as cases allow effective collaboration with secure, shared access for case handlers and external partners. Managing high volume of documents in FileStore is more cost effective and secure than storing physical files.
• FileStore BPM - Electronic document workflows deliver significant cost reductions by enabling departments to rationalise staffing levels and reduce overheads and at the same time improve efficiency of operations by faster routing of incoming forms or grievance letters to distributed functions.
• Kofax Capture – Kofax capture and classification technologies enable government organisations to manage conflicting needs by securely automating the capture, processing and archiving of documents, at the same time reducing costs of processing paper.