Document Management Solutions for the Government Sector

Implementing electronic document management unlocks time-saving and productivity benefits in the public sector. For central government departments and local authorities the award-winning FileStore EDM document management software from DCS offers a range of value added functionalities along with reducing cost of paper management.

Improve productivity with instant document retrieval

FileStore EDM boasts sophisticated, award-winning search functionality, turning electronically captured documents into information assets. Government offices can make use of advanced search functions such as fuzzy search, hit highlighting or federated searches to quickly retrieve information from archives and improve productivity and customer service.

Protect confidential information with document redaction

Government offices can mask confidential information on any part of the page with document redaction feature of DCS’s document management solutions. This feature is particularly helpful to conceal sensitive information in documents which could otherwise be a violation of the Data Protection Act.

Improve compliance and document legal admissibility with audit trails

Government offices can improve their records management compliance using the FileStore EDM automated audit logging module. The audit logging module generates an automatic audit trail for each document entering the system, allowing managers or auditors to gain an accurate picture of what actions have been performed on a document, by whom and when. The audit trail also enhances the legal admissibility of electronic documents allowing government departments to take full advantage of time-saving electronic legal discovery features.

Meet government security policy with document access control

By tightly controlling access to electronic documents and records, departments can improve compliance with Data Protection Act and other government security processes.

FileStore EDM uses an active directory User/Group style security model and supports SSL, VPN and SSH secure connections, so access to documents can be set at customised levels.

File organisation capabilities ideal for government usage

Organising files in a highly structured way is essential for the effective functioning of national and local government. To assist in this area, DCS document management solutions provide for the development of multiple taxonomies. This ensures that information is stored according to strict classification principles, while enabling much more powerful searching by category.

Talk to one of our business consultants to discuss how our public sector clients have benefited from DCS’s document management solutions or email us your enquiry to info@dcs.co.uk