Compliance Software for the Government Sector

A robust records management system enables government departments and local authorities to comply with regulatory frameworks such as the Data Protection Act and the Freedom of Information Act. Electronic records management solutions from DCS act as powerful tools to manage compliance, while keep the resources and cost of compliance management low.

Complying to the Data Protection Act

The records management technology from DCS automatically manages capture of public information from paper, email and fax and other sources, indexes, classifies and distributes information between distributed staff without any manual intervention. Automated flow of information ensures security and confidentiality of public information such as personal data and financial information.

Meeting retention guidelines

Automating records retention schedules reduces risk and requires less administration. With document management solutions from DCS you can define rules to declare documents as records and apply compliance procedures like defining retention deadlines.

Preventing unauthorised access

The FileStore EDM records management software from DCS enables records managers and data controllers to tightly control and monitor access to records. It makes it easier to allocate different levels of access and automatically generates an audit trail to identify any information breaches.

Effectively manage subject access requests

The Data Protection Act requires a response to subject access requests within 40 calendar days. In cases of heavy workloads and stretched resources, FileStore EDM provides powerful search tools to retrieve records instantly, reduce administrative effort and answer access requests promptly.

Easier compliance with requests under the Freedom of Information Act

"Right to know” requests made under the Freedom of Information Act place an administrative burden on public sector bodies holding official information. Compliance with the Freedom of Information Act requires a response within 20 working days. FileStore acts as powerful tool to search and retrieve information requested with minutes with a simple keyword based search.

Document management solutions support and reduce the cost of compliance efforts by scanning and capturing high volumes of incoming queries arriving by routes such as post, fax or email and by sending automatic reminders to avoid non-compliance. To know more about compliance solutions for the central and local government please talk to one of our business consultants at 01753 616 720 or email your enquiry to info@dcs.co.uk