Improving records disposition compliance with greater automation
For records management systems built around frameworks such as ISO 15489, MoReq and DIRKS, as well as industry-specific standards, DCS electronic records management software offers tangible benefits in managing compliance. With easy to implement automated workflow rules, records management systems become less reliant on individual staff knowledge and availability.
Kofax software classifies records as they enter FileStore records management library according to retention and disposition details. The software will then generate automated notifications when records are eligible for entry into the disposition process. Before proceeding with review, transfer or other disposition actions the software will request confirmation from authorised administrators and log progress.
For each record, the DCS record management software maintains a full audit log. The audit log will include details about any action taken on the record, who authorised the action, who carried it out and when. This process allows disposition records to be created for all destroyed or archived records.