Outsourced Invoice Automation Solutions

Outsource invoice processing to reduce costs

Invoice Automation Software - Outsourced Invoice Automation Solutions Manually processing high volumes of paper invoices is a costly and inefficient process. As an alternative to investing in invoice automation software and hardware, accounts payable departments can benefit from fully outsourced invoice processing service from DCS. This enables more cost-effective handling of the process and allows you to focus resources on achieving best-in-class AP productivity.

What is outsourced invoice processing?

Outsourced invoice processing means you can convert fixed overhead to a pay-on-demand “per invoice” charge. The variable charging model will more accurately reflect the peaks and troughs in your invoice volumes with just a small charge per transaction.

UK based DCS Ltd process high invoice volumes at our dedicated, ISO 27001 accredited service centre. We use a high level of automation to process invoices and deliver clean data to client ERP systems. The service includes the following elements:

We will firstly set up a PO Box address for centralised receipt of paper invoices.
Invoice scanning and capture converts paper invoices to an electronic format and extracts header and line item information.
Data extracted from paper invoices are validated and any exceptions are sent for query.
Invoices received in electronic format are automatically processed.
Automated matching of invoice data against purchase order records allows straight through processing of most invoices and routing for approval and/or payment.
Unmatched invoices enter exception handling workflows with routing for manual coding and approval.
Approved invoice values are delivered to ERP systems
Invoice images are archived electronically with full document retention compliance.

Invoice Processing Service DCS client Savills uses the outsourced purchase to pay service to process 250,000 invoices per year. The solution has involved developing bespoke back end system integration and achieved ROI in less than 7 months.

Want to know more about benefits of outsourcing invoice processing?

Speak to a DCS consultant today on 01753 616720 and ask about the best invoice automation solution for your business; or complete our contact form for a fast, tailored response.

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Read how a large property management organisation cut invoice payment time by 50%.

Control everything from requisition, approvals, matching and payments with automated supplier invoice processing.

Client Testimonials

With the DCS system we have experienced a reduction in both data entry and invoice processing costs. Processing accuracy has noticeably improved and overall processing time is now much lower.

AP manager, property management company

“Last year following a tax audit we had to pay a bill of over £50,000 as we could not locate invoices relating to certain expenditure. I am now confident that with our new invoice automation solution that this would not happen again.”

"We can now control everything from requisitioning, approvals, matching and automated supplier invoice processes within a single console. It was far cheaper and easier to implement than doing it within our current ERP system."

"Our accounts payable team can now process more than double the amount of invoices they could previously and we have also reduced the approval process time by 30%."

£50,000 fine for missing invoices