Purchase to Payment Automation – e-Procurement

Control spending with DCS e-procurement

Purchase to Payment Automation – e-Procurement Without a properly controlled procurement system, purchasing expenditure can easily get out of hand, affecting budget control, increasing admin costs and leaving companies vulnerable to rogue purchasing and fraud.

DCS e-procurement solution is a web based system providing authorised access to everyone involved in the procurement process. The solution provides tight control over all procurement stages including requisition, approval, purchase order and invoice management and allows you to pre-define workflow rules and obtain early management reporting for each stage.

E-procurement system controls can be applied to ensure requisitions are only made from approved supplier catalogues. This reduces the risk of rogue purchasing and fraud, and use of approved supplier catalogues also encourages staff to leverage favourable supplier concessions, credit facilities and discounting.

Perhaps most importantly of all, the e-procurement system enables greater control over the approvals process, providing a global view of purchasing activity, the cost pipeline and budget implications.

Benefits of e-procurement

Make approved supplier catalogues easily accessible by staff across all departments and company locations
Enable staff to leverage more discounted buying opportunities for your business
Reduce reliance on professional buyers
Tie procurement to best practice with a properly implemented e-procurement system
Tighten and accelerate approvals with greater process control and visibility
Improve visibility of all purchase orders in the system across the whole business
Reduce the risk of fraud and rogue purchasing
Reduce administrative costs with more streamlined processes and greater levels of automation
Achieve faster invoice matching and faster exception handling with invoice management tools
Obtain early reporting on spend v. budget well ahead of invoice receipt or payment
Set up reporting on existing supplier contracts and renewal dates

Will DCS e-procurement work with our ERP system?

Speak to a DCS consultant today on 01753 616720 and find out how DCS e-procurement can be implemented in your business; or complete our contact form for a fast, tailored response.

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Read how a large property management organisation cut invoice payment time by 50%.

Control everything from requisition, approvals, matching and payments with automated supplier invoice processing.

Client Testimonials

With the DCS system we have experienced a reduction in both data entry and invoice processing costs. Processing accuracy has noticeably improved and overall processing time is now much lower.

AP manager, property management company

“Last year following a tax audit we had to pay a bill of over £50,000 as we could not locate invoices relating to certain expenditure. I am now confident that with our new invoice automation solution that this would not happen again.”

"We can now control everything from requisitioning, approvals, matching and automated supplier invoice processes within a single console. It was far cheaper and easier to implement than doing it within our current ERP system."

"Our accounts payable team can now process more than double the amount of invoices they could previously and we have also reduced the approval process time by 30%."

£50,000 fine for missing invoices