Automate Invoice Coding

Invoice coding with DCS invoice processing software

Invoice coding has traditionally been a complex, manual process which causes delays in invoice processing and adds to the cost per invoice.

DCS web based purchase to pay software is designed to make purchase order and invoice coding easier and faster. Following invoice scanning and capture, nominal, departmental, business unit or other coding can be applied to invoices at header or line item level. A major benefit compared with coding paper invoices is that coding rules can be built into an automated workflow, reducing reliance on individual staff coding knowledge.

DCS invoice processing software allows you to set up standard codes and enforce their usage across all organisation processes. You can automate creation of complex invoice codes based on different criteria such as coding per line item, departments, suppliers or coding as per invoice stage in the payment process. The software also automates routing of invoices into different business workflows based on their codes.

With the DCS web based platform, accounts payable departments can:

automate coding of purchase order (PO) referenced invoices, recurring invoices and other straight-forward invoice types and route automatically to the right approver
automate distribution of non-PO invoices to users for electronic coding wherever they are located
store cost centre and general ledger (GL) code information for online access and online searching by authorised staff
set up automatic alerts and reminders to action missing codes promptly
generate management reports based on invoice coding to identify bottlenecks and review other invoice processing performance data

Hosted and outsourced invoice processing

DCS web based purchase to pay software DCS can help you avoid up front capital expenditure in automating invoice processing by taking advantage of DCS hosted or fully outsourced invoice processing options. See our outsourced purchase to pay services page for more details, or speak to one of our consultants.

What is the cost of invoice processing with DCS?

Speak to a DCS consultant today on 01753 616720 to find out more about the benefits of electronic invoicing; or complete our contact form for a fast, tailored response.

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Read how a large property management organisation cut invoice payment time by 50%.

Control everything from requisition, approvals, matching and payments with automated supplier invoice processing.

Client Testimonials

With the DCS system we have experienced a reduction in both data entry and invoice processing costs. Processing accuracy has noticeably improved and overall processing time is now much lower.

AP manager, property management company

“Last year following a tax audit we had to pay a bill of over £50,000 as we could not locate invoices relating to certain expenditure. I am now confident that with our new invoice automation solution that this would not happen again.”

"We can now control everything from requisitioning, approvals, matching and automated supplier invoice processes within a single console. It was far cheaper and easier to implement than doing it within our current ERP system."

"Our accounts payable team can now process more than double the amount of invoices they could previously and we have also reduced the approval process time by 30%."

£50,000 fine for missing invoices