Your mail room is the entry point of important business documents and outsourcing the mail room function centralises the collection and distribution of incoming mail without increasing the cost of operations. An outsourced mailroom acts as a hub, collecting information from documents, emails or faxes and distributing it to concerned departments. Data Capture Solutions acts as an outsourced mailroom for some of the largest companies in the world by providing the following services -

Control everything from requisition, approvals, matching and automated supplier invoice processing
Justify the cost of implementing electronic document management solutions
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Your entire company can benefit from automating your mailroom function - click on each tab to find out more.

Standard mail items are handled very quickly with virtually no
human intervention and at a minimal cost.

Exceptions are identified quicker meaning more time can be devoted
to resolution.

Risk of manual error is
minimised as the process is automated.

Mail can be prioritised automatically and accessed quickly from any location which means business critical correspondence can be dealt with as soon as it arrives.

Reduces the risk of important and confidential mail being misplaced and helps your company to comply with data protection laws and

Improves levels of customer service by reducing response time to orders, queries and complaints.
Allows you to balance workloads instantly between remote staff and subcontractors even if they are based internationally as mail items are processed and accessible online.

Reduces staff and overhead costs and allows you to implement pay-on-demand or centralised service charges which are only paid for as they are used.

Keeps in-house systems and processes tightly controlled but also has the flexibility to accommodate expansion via fully integrated outsourced services.