DCS provide business process solutions for:
Digital Mailroom – Mail Processing Equipment
How can mail handling equipment benefit a digital mailroom solution?
DCS can advise on and assist with setting up a mail processing system as part of a digital mailroom solution.
In a digital mailroom process, mail handling systems improve productivity upstream of mail scanning and capturing by eliminating manual extraction and sorting of envelope contents. Upon arrival, envelopes are fed into the mail processing equipment which ensures all contents are extracted and forwarded to staff responsible for preparing postal items for scanning.
Examples of mail processing systems and their effect on productivity
Mail handling systems can vary in functionality and number of operators required. A one-person mail processing system requires only one operator, but overall productivity may be slower. Cost savings in reducing headcount may therefore be offset by the implications of delays in receiving important mail items requiring urgent attention. Depending on your circumstances, DCS may recommend a four-person mail handling solution with faster throughput into the scanning system.
Benefits of mail handling equipment
- Increased mailroom productivity, especially for high volume mixed mail processing.
- Mail sorting is carried out by mailroom staff rather than taking up the time of more senior staff or managers in recipient departments.
- Combining high volume mail handling solutions with the digital mailroom workflow process of scanning, classifying, extracting and routing means that mail items start becoming available to staff per item processed. This means that the intended staff can be acting on an item within minutes as opposed to hours or even longer, if each stage of the mail sorting and delivery sequence is carried out manually and in series.
Outsourcing your mail handling
DCS uses mail processing equipment as part of its own outsourced mailroom service carried out on behalf of clients at its dedicated service centre. The mailroom equipment is capable of safely processing postal items in a wide range of sizes, shapes and thicknesses with high speed, accuracy.
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Mailroom Solutions
Transport, copying and filing costs are all greatly
reduced.
Reduces many admin based document processing costs by 50%.
Allows workload to be spread across offices or even
offshore partners as documents are available anywhere. Without digitising paper
documents this could not happen.
Audit trails are automatically kept giving better
business compliance.
Previously untraceable and unmanageable paper based
processes can be automated with greatly improved visibility.
Improves security of information compared to old
fashioned paper filing and processing methods.
The Kofax information capture platform is the only one
with the breadth to cover paper, fax, MFD, email, e-documents and SMS/Telecom
methods all in one integrated solution.
Manual filing processes are eliminated.
Mailroom distribution is made faster with reduced errors and losses.
Find out more about DCS solutions and services
For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.
