DCS provide business process solutions for:
Automated Mailroom Solutions
Automated mailroom solutions allow you to capture, route and process important information as soon as it enters your business with a single information handling process. Your key mail items are digitised, classified by type and then content is automatically extracted. Work items can then be routed, prioritised and escalated automatically based on your business rules so your teams quickly receive relevant and prioritised information.
Why Automate Your Mailroom?
Automated mailroom solutions eliminate the cost and time delay associated with traditional paper routing by ensuring mailroom processes are efficient, transactions are visible and your entire document workflow is audited. DCS have helped hundreds of companies to automate their mailrooms, follow the link to read the full mailroom automation case study.
DCS can analyse your existing processes and advise on whether an in-house installed system or an outsourced service would be the best solution for you. If you choose to outsource your mailroom processes we will set up a PO Box for you and make any specific arrangements with Royal Mail, Hayes DX or other service providers including fax or email servers.
How it Works
DCS use Kofax Capture and scanning software along with our award-winning software solutions FileStore EDM and FileStore BPM to automate the classification and extraction of all incoming mail.
- FileStore EDM - Access mail items in an instant by using FileStore EDM which can be installed onsite or accessed as a hosted Software as a Service (SaaS) at a low cost charge ‘per mail item’ or ‘per person’. New mail is notified by email or SMS and it can then be viewed and actioned via a web browser or mobile device.
- FileStore BPM -FileStore BPM automates the workflow of documents, making distributing, tracking and managing transaction information a seamless and secure process.
- Kofax Software – Kofax Capture scans your incoming mail and integrates multi functional devices (MFDs), faxes, emails and other information into a common digital receiving process. Kofax Transformation Modules (KTM) software can then be used to automatically classify documents and extract business content ready for ongoing automated processing.
Free Downloads
Control everything from requisition, approvals, matching and automated supplier invoice processing
Justify the cost of implementing electronic document management solutions
Document Control and Compliance
Best practices guide for electronic data storage and implementing document management solutions
Recent News
Global e-invoicing volume to reach 15 billion in 2012
According to a recent report, the number of paperless invoices processed globally in 2012 is expected to reach 15bn, with European electronic invoices...
Workflow and Collaboration Technology Rated Higher by CIOs
An annual global survey of over 2000 chief information officers has shown an upward shift in the importance placed on collaboration and workflow technology...
UK Councils Need to Improve Digital Security
Local councils across the UK are being warned to prepare themselves for a digital attack after a series of reports described 2011 as the year of security...
Mailroom Solutions
Browse the Benefits
Your entire company can benefit from automating your mailroom function - click on each tab to find out more.
Standard mail items are handled very quickly with virtually no
human intervention and at a minimal cost.
Exceptions are identified quicker meaning more time can be devoted
to resolution.
Risk of manual error is
minimised as the process is automated.
Mail can be prioritised automatically and accessed quickly from any location which means business critical correspondence can be dealt with as soon as it arrives.
Reduces the risk of important and confidential mail being misplaced and helps your company to comply with data protection laws and
Improves levels of customer service by reducing response time to orders, queries and complaints.
Allows you to balance workloads instantly between remote staff and subcontractors even if they are based internationally as mail items are processed and accessible online.
Reduces staff and overhead costs and allows you to implement pay-on-demand or centralised service charges which are only paid for as they are used.
Keeps in-house systems and processes tightly controlled but also has the flexibility to accommodate expansion via fully integrated outsourced services.
How can we automate our mailroom function?
If you have questions about how mailroom automation can rationalise your multi-channel communications, why not speak to one of our consultants on 01753 616720 or complete our contact form for a fast, tailored response.
