Multi-Site Employee Records Management

Improve efficiency and security in managing records over multiple locations

Manage HR Records on the Cloud DCS has implemented employee records management solutions for many large UK financial and services organisations helping them improve productivity of HR staff. With our HR automation solutions you can record, store and share employee documents and communications across distributed offices and streamline processes like leave management, appraisals and audits.

If you are still thinking about how you can enjoy the benefits from HR automation software without investing too much in IT infrastructure or training, Data Capture Solutions gives you the option to choose from an installed document management system or a hosted system where employee records can be stored and accessed from the cloud. DCS offers the following implementation or charging options to suit your business needs.

Outsourced document processing

DCS can act as your outsourced records management function by collecting, sorting or storing documents on your behalf. We can also scan and capture information from employee records to return actionable information to your HR staff. This means you cut out heavy administrative costs and switch to a more cost-effective and flexible pay per document model.

HR documents on the cloud or hosted HR records management

HR documents on the cloud or hosted HR records management If you want to avoid upfront capex costs but still enjoy the benefits of highly efficient HR processes, Data Capture Solutions can store all your digital documents on our hosted document system - FileStore Online - and provide controlled user access. This means no heavy IT costs and employee documents can be accessed from any location globally through a simple browser based application.

On-premise or installed HR document management system

DCS can set up an installed document management system at your premises and customise it to meet your business needs. Whether it’s CV’s, employee history records, bank details or any other correspondence received by email, fax or paper, it can be updated directly into existing HR, ERP or SharePoint systems or can be emailed straight to HR staff inboxes.

To discuss which implementation option suits your business needs best talk to one of our business consultants today on 01753 616720 or email your enquiry to info@dcs.co.uk

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Reduce risk of non-compliance with Data Protection Act.

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Client Testimonials

“Last year following a tax audit we had to pay a bill of over £50,000 as we could not locate invoices relating to certain expenditure. I am now confident that with our new invoice automation solution that this would not happen again.”

"We can now control everything from requisitioning, approvals, matching and automated supplier invoice processes within a single console. It was far cheaper and easier to implement than doing it within our current ERP system."

"Our accounts payable team can now process more than double the amount of invoices they could previously and we have also reduced the approval process time by 30%."

£50,000 fine for missing invoices