Automate HR process workflows

Keeping on top of time-sensitive tasks

HR records management solutions from UK company DCS Ltd help improve the efficiency of your HR function by automatically reminding users such as supervisors, managers and employees to act on information held in a records management system. That in turn means faster HR processes such as recruitment, appraisals, leave management and preparation for audits.

Automated reminders

The HR function is continuously under pressure from regulatory authorities such as HMRC or the Home Office to keep employee records updated. With the employee records management solution from DCS, all documents and communications relating to an employee can be stored in a centralised digital repository, and the processing of these documents in the business workflow can be automated. Each user in the business workflow receives an automated reminder indicating some information is awaiting action from them. Automated reminders find usage in various human resource processes such as:

• Recruitment and application – With FileStore EDM CV’s, interview notes and application forms can be stored digitally and accessed by users distributed globally. Managers can be alerted to take action, add notes or approve applications to progress them through the recruitment process.
• Complete the appraisal cycle in time – Document-based triggers can be set to alert managers to appraisal documents or performance reviews that need rating and approval. FileStore records management solutions enable managers to access these documents from anywhere through a web-based platform. These documents can then be passed back to HR or entered back into the review workflow.
• Compliance and audit reports – Automatic alerts for gathering documents from employees eliminate the risk of non- compliance. HR is responsible for updating employee records annually for Home Office audits and in some cases more frequently. Automatic alerts remind employees to update records and prompt HR managers to ensure records are in order by a given date, significantly reducing the risks of non-compliance.
• Managing employee communication – Reminders to take available leave, submit required documents or claim expenses can be automated with FileStore.

With an electronic records management system to manage all employee documents and an active alert management system to ensure that the right actions are taken at the right time, you can boost HR staff productivity and reduce wasted administrative effort.

What Next?

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