Document Management Software – Flexible Use and Charging Models
Convert fixed overhead to pay-on-demand document management charges
If you believe electronic document management solutions can deliver significant cost and efficiency benefits to your organisation, but are concerned about the upfront capital outlay, UK document management specialists DCS Ltd offer you a range of flexible charging options to enable implementation.
Outsourced document management
Outsourcing document management operations to DCS as a fully managed service allows you to convert fixed staff and equipment overheads into variable per transaction charges such as “per document”.
We will set up a dedicated PO Box address to receive paper documents such as invoices, application forms or reply cards at our ISO 27001 accredited UK service centre. We will then perform high volume document scanning and capture at high rates of throughput on our state-of-the-art equipment. Thereafter, we will upload captured documents for online retrieval or route them in accordance with your specific requirements. We can also extract specific data from documents and deliver them straight to your ERP or other database system.
The document capture process also applies to other modes of receiving documents and information including fax, email or web form. The common capture process ensures all documents are converted to the same electronic format which aids more efficient downstream processing and archiving.
Hosted SaaS document management solutions
Using our hosted or SaaS (Software as a Service) document management solutions, you gain access to our award-winning FileStore document management technology and robust cloud-based repository. Captured documents can be stored securely on our cloud server and accessed by your team via a standard browser interface. Secure online access means your team can operate from any web-enabled location. With a DCS cloud-based document management solution you can avoid additional investment in IT infrastructure. Instead, we offer charging, for example, by licensing per user per month, or on a simple per transaction or per document basis.
Document management solutions installed on-site
DCS can install a complete document management solution at your premises using the traditional upfront capital expenditure model. Our consultants have experience in working closely with public and private sector organisations of varying sizes to ensure smooth, tailored implementations, and our document management software is designed to integrate seamlessly with ERP, CRM, ECM and line of business systems.
Different charging options for document management software:
- Per document
- Per transaction
- Per user
- Traditional capital purchase
- Lease agreement