Digital Mailrooms

Is your organisations days work initiated by incoming mail?

If so you will appreciate how important it is for your incoming mail to get to the right departments and individuals fast to prevent delays.

While you may have found scanning and image-enabled workflow useful in transporting documents around your organisation, significant human effort is probably still required to classify them in your mailroom.

This causes:

• processing delays
• routing errors due to misinterpretation
• significant mail processing costs

The solution is to create a digital mailroom.

Digital Mailrooms allow you to:

Use one solution to handle all your incoming information be it paper documents, fax or e-mail.

Paper documents are scanned as they arrive – so no need for sorting into batches by type.

Fax images are imported directly from a fax server – no need to print and scan.

Emails are automatically captured along with attachments.

The same solution can also mange multiple document types e.g. hand-printed and handwritten forms, attachments, correspondence, invoices, checks, sales orders.

DCS Digital Mailrooms

DCS are experts in digital mailrooms and can can create automated mailrooms that take full advantage of our award winning software solutions including FileStore EDM (document management) and FileStore BPM (business process and workflow).

DCS digital mailroom solutions include:

1. An on premise installed solution
2. A hosted system which can be access from any site
3. A fully managed outsource mailroom service

Our digital mailrooms use Kofax scanning and capture software to automate the classification and extraction of all incoming mail.

Kofax is the is the leading provider of Business Information Capture and Exchange software with award-winning solutions that automate document-driven business processes by managing the capture, transformation and exchange of business-critical information.

Kofax’s world-leading classification and extraction technologies identify each document based on image and text analysis before they are released to the correct workflow queue. If new document types are received they can be easily incorporated using Kofax’s revolutionary learn-by-example technologies.

Find out more about our digital mailrooms

For more information on our digital mailrooms including arranging a free or minimal cost pilot study please call us on 01753 616720 or complete our contact form for a fast, tailored response.